Acronym Reference Guide

A B C D E F G H I J K L M N O P Q R S T U V W XYZ .... students in about 1,500 schools with 80,000 teachers and an annual budget of $21 billio...

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Vincent A. Giordano Executive Director Division of Financial Operations

This collection of acronyms and jargon was produced by: The Division of Financial Operations 65 Court Street, Brooklyn, NY 11201 Vivian M. Toro – Webmaster [email protected]

ACRONYM Reference Guide.doc FAMIS Security Unit Quick Reference Guide Acronyms or jargon used within the NYC Department of Education

A B C D E F G H I J K L M N O P Q R S T U V W XYZ AED - The Academy for Educational Development: AED PSO empowers schools to provide high expectations and high supports for ALL students by customizing professional development and coaching to the needs and interests of the principal and the entire school community. Learn more here. Beacon Schools: Beacon programs provide youth with appropriately structured youth development activities in the hours following the school day. Located in 80 schools across the City, the Beacon programs establish opportunities for empowerment and skill building, development of sound character and positive social norms, and integration of family, school and community supports. Learn more here. C-LSO - Community Learning Support Organization: An all purpose support organization that will provide any/all of the academic support that a school needs. Learn more here. CBO* - Community-based organization: Community-based organizations (CBOs) play a vital role in serving students and school communities in nearly all NYC Department of Education schools by providing a host of learning opportunities during the day and after school. CBOs offer NYC's students additional opportunities to develop, learn and grow. Learn more here. *At central we use the acronym CBO for the Central Business Office. CBO serves as the financial management center for a number of central administrative offices providing payment and staff development services. CCHS - Citywide Council on High Schools: Comprised of Ten Parents of High School students selected by High School PA/PTA Officers, two-year term; One high school student selected by the Chancellor, as recommended by the Chancellor's Student Advisory Council, one-year term. Learn more here. CCSE - Citywide Council on Special Education: Nine Parents of students receiving Citywide special education services selected by District 75 PA/PTA Officers, Two Public Advocate Appointees, One non-voting high school senior in District 75 appointed by the Superintendent of District 75. Learn more here. CCSSO - The Council of Chief State School Officers: A nonpartisan, nationwide, nonprofit organization of public officials who head departments of elementary and secondary education in the states, the District of Columbia, the Department of Defense Education Activity, and five U.S. extra-state jurisdictions. Learn more here.

ACRONYM Reference Guide.doc can be found at the following link: http://schools.nyc.gov/Offices/DFO/FiscalAffairs/AccountingandSystemsDevelopment/AccountingTransactionControl/KeyDocuments/default.htm For corrections or to add to this list please e-mail me Vivian M. Toro webmaster for the Division of Financial Operations. [email protected]

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ACRONYM Reference Guide.doc FAMIS Security Unit CEC - Community Education Councils: There are 32 Community Education Councils (CECs) in New York City. Each CEC represents a Community School District that includes public elementary, intermediate, and junior high schools. Additionally, there are two Citywide Education Councils that represent the interests of high school and special education parents. All Community and Citywide Education Council members are selected for two-year terms by the Parent Associations or Parent Teacher Associations (PA/PTAs) of the schools in their district. Learn more here. CFI – Children First Intensive: The Children First Intensive is a professional development program that supports school leaders and teachers to thrive in the Department of Education’s new environment of empowerment and data-driven accountability. Learn more here. CFN – Children First Network: Initiative designed to integrate operational and instructional support for schools. Each CFN network employs a 13-person; crossfunctional team directly accountable to principals that deliver personalized service to an average of 25 schools. Learn more here. Charter Schools: see district 84. Learn more here. Children First: Multi-year effort launched by Mayor Michael R. Bloomberg and Chancellor Joel I. Klein, aimed at significantly improving New York City’s public schools. Learn more here. COB - Close of Business: The end of the business day. COIB - Conflicts of Interest Board: The Office of Ethics and Conflicts of Interest provides advice and training to Department of Education employees on the New York City Conflicts of Interest Law and the Chancellor's Regulations on conflicts of interest and financial disclosure. Learn more here. Corrective Action Schools: Schools that have not met their proficiency target for two consecutive years. The New York State Education Department identifies public schools that have not met what is called “adequate yearly progress” (AYP) in achieving state academic standards as “Title I Schools in Need of Improvement” , “Title I Schools in Corrective Action” or “Restructuring.” Schools are identified based on New York State English language arts and mathematics tests. High Schools are identified based on students’ progress in English Language Arts and/or Mathematics Regents and graduation rates. Learn more here. CPAC - Chancellor’s Parent Advisory Council: The Council focuses on building strong coalitions of parents who are knowledgeable and active partners with the New York City Department of Education. The Federal Title I program requires that parents participate in the development of the school’s Title I parent involvement policy, program, and budget. Parents should participate in the development and evaluation of their schools’ Title I programs, including their budgets, and of their plans to support the needs of students with limited English proficiency and those with disabilities. Learn more here.

ACRONYM Reference Guide.doc can be found at the following link: http://schools.nyc.gov/Offices/DFO/FiscalAffairs/AccountingandSystemsDevelopment/AccountingTransactionControl/KeyDocuments/default.htm For corrections or to add to this list please e-mail me Vivian M. Toro webmaster for the Division of Financial Operations. [email protected]

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ACRONYM Reference Guide.doc FAMIS Security Unit CSA - The Council of School Supervisors and Administrators: The Council of Supervisors and Administrators unit is responsible for processing payroll transactions for pedagogues appointed to a Council of Supervisors and Administrators title. The applicable titles are Supervisors, Assistant Principals, Principals and Education Administrators. Learn more here. CSE - Committee on Special Education: Stores student special education records, opens all initial referrals and assigns a CSE case number for public school students. The CSE also manages all special education issues for non-public schools (private, parochial) and charter schools. Learn more here. CTE - Career and Technical Education: High Schools with Career and Technical Education programs integrate rigorous academic study with workforce skills in specific career pathways. Students participate in programs that meet business and industry standards. Learn more here. CUNY - City Universities of New York: The City University of New York is the flagship public university in New York City. In addition to developing and delivering innovative teacher training programs, CUNY has provided nationally recognized services to NYC public schools for more than 30 years. Learn more here. Back to top

DCP - Division of Contracts & Purchasing: Our primary audiences for this Web site are DOE personnel looking to buy goods and services as well as vendors interested in participating in a procurement process. Learn more here. DFO - Division of Financial Operations: Supports the administrative and instructional needs of the New York City Department of Education by utilizing state of the art technologies and proven financial systems to effectuate accurate financial reporting and simple cost effective operating processes. Learn more here. DIIT - Division of Instructional & Information Technology: The Division of Instructional and Information Technology is committed to providing state of the art services and support to its user community. Learn more here. District 75 Special Education: District 75 provides citywide educational, vocational and behavior support programs for students who are on the autism spectrum, severely emotionally challenged, and/or multiply disabled. Learn more here. District 84 Charter Schools: Publicly funded and open to all students in New York City through a non-discriminatory admissions lottery. Each charter school is governed by a not-for-profit board of trustees which may include educators, community members, and leaders from the private sector. Learn more here. DOE - Department Of Education: The New York City Department of Education is the largest system of public schools in the United States, serving about 1.1 million students in about 1,500 schools with 80,000 teachers and an annual budget of $21 billion. Learn more here.

ACRONYM Reference Guide.doc can be found at the following link: http://schools.nyc.gov/Offices/DFO/FiscalAffairs/AccountingandSystemsDevelopment/AccountingTransactionControl/KeyDocuments/default.htm For corrections or to add to this list please e-mail me Vivian M. Toro webmaster for the Division of Financial Operations. [email protected]

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ACRONYM Reference Guide.doc FAMIS Security Unit DOE – Fact Finder: Highlights information about current key services offered by the DOE. It provides you with the same information that the DOE has made available to NYC’s 311 Citizen Call Center. Learn more here. Back to top

EIC - Emergency Information Center: Must be provided with timely information on incidents or accidents being reported by our schools. Notify the Emergency Information Center (EIC) at: 335 Adams Street (28th Floor), Brooklyn, NY 11201. The phone number of the EIC is (718) 935-3210. ELA - English Language Arts: One of the DOE’s primary goals is ensuring that all students become able readers and writers. When literacy instruction is matched to students' unique strengths and needs, students learn to effectively communicate their ideas and show what they know. Learn more here. ELL - English Language Learners: The Department of Education is dedicated to serving the needs of English Language Learners — students who speak a language other than English at home and score below proficient on English assessments when they enter our school system. Learn more here. ELL Instructional Support Specialists: There are over 100 ELL Instructional Support Specialists who each work with approximately six schools. They support teachers and report on the quality of education for ELLs. Learn more here. EOY - End of Year: End of an accounting period, often a calendar year but can be a fiscal year. Books are closed at year end. ESO - Empowerment Support Organization: Schools in the Empowerment Support Organization share the fundamental belief that decisions about how to educate students should be made as close as possible to those who work with them – principals in collaboration with their school communities. Learn more here. FAMIS - Financial Accounting Management Information System: Administers FAMIS security help desk and serves as DOE security agent for city financial systems. Learn more here. FAQ - Frequently Asked Questions: FAQ is an online document that poses a series of common questions and answers on a specific topic. FY – Fiscal Year: A period used for calculating annual ("yearly") financial statements in businesses and other organizations. The fiscal year for the Department of Education begins July 1st and Ends June 30th. Back to top

ACRONYM Reference Guide.doc can be found at the following link: http://schools.nyc.gov/Offices/DFO/FiscalAffairs/AccountingandSystemsDevelopment/AccountingTransactionControl/KeyDocuments/default.htm For corrections or to add to this list please e-mail me Vivian M. Toro webmaster for the Division of Financial Operations. [email protected]

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ACRONYM Reference Guide.doc FAMIS Security Unit GED - General Education Diploma: GED stands for the Tests of General Educational Development. The GED Test Battery is a national examination available to adults who did not graduate from high school or whose diplomas may not be recognized by New York State. In New York State, the GED Tests are offered in English, French and Spanish. Learn more here. ICI-LSO - Integrated Curriculum and Instruction Learning Support Organization: The Integrated Curriculum and Instruction (ICI) Learning Support Organization is designed to support schools in their quest to prepare students to master the new basics of the 21st century — thinking and problem solving — and meets the high demands of a global economy. Learn more here. IEP - Individualized Education Plan: Special education and related services specifically designed to meet the unique educational needs of a student with a disability. An IEP is the guiding document for a student's educational program. The D75 Office of Instruction supports the efforts of the D75 IEP Coordinator in disseminating the most current information, both legal and instructional, on the writing of school-based Individual Education Programs. Learn more here. ISC - Integrated Service Center: Delivers professional services schools, such as payroll, human resources and food services. The public rarely needs to contact the ISC, because ISC professional staff members work directly with principals to ensure that the services provided are effectively delivered to schools. Learn more here. KN-LSO - Knowledge Network Learning Support Organization: An all-inclusive educational organization that helps schools implement a unique, dynamic model for student success. Learn more here. LEA - Local Education Agency: This term applies mainly to government grants. Sometimes grants indicate that only an LEA can apply. In this case, the school cannot apply directly for the grant by itself. You must apply through the Department of Education Government Grants office. Learn more here. Learning to Work: Learning to work programs offer in-depth job readiness and career exploration opportunities designed to enhance the academic components of select Young Adult Borough Centers, Transfer Schools, and GED programs. The goals of Learning to Work are to assist students in overcoming some of the obstacles that impede their progress toward a high school diploma and lead them toward rewarding post-secondary employment and educational experiences. Learn more here. LISs - Local Instructional Superintendents: See ‘School District Administrators’ - Each region has approximately ten who each oversee instruction in about twelve schools. They support the principals in each of their assigned schools and evaluate how well each principal is doing. L-LSO - Leadership Learning Support Organization: The Leadership Learning Support Organization supports school leaders and their teams in accelerating student achievement gains by promoting school capacity, sustainability, and leadership development in elementary, middle, and high schools. Learn more here.

ACRONYM Reference Guide.doc can be found at the following link: http://schools.nyc.gov/Offices/DFO/FiscalAffairs/AccountingandSystemsDevelopment/AccountingTransactionControl/KeyDocuments/default.htm For corrections or to add to this list please e-mail me Vivian M. Toro webmaster for the Division of Financial Operations. [email protected]

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ACRONYM Reference Guide.doc FAMIS Security Unit LSC - Learning Support Centers: Each region has at least one Learning Support Center, which houses the regional superintendent, student support staff and a team of “parent support officers.” The staff members in the parent support office are charged with helping parents with any school-related questions. Learn more here. LSOs - Learning Support Organizations: Led and operated by four LSO leaders— packages are available to schools across the city without regard for regional boundaries and service packages are differentiated to meet the unique needs of a broad variety of schools. Learn more here. Back to top

NCLB - No Child Left Behind: The No Child Left Behind Act was signed into law in 2001. Like our Children First reforms, its goal is to raise academic standards, close achievement gaps, encourage more school accountability, and offer more choices to families and students. Learn more here. New Century Schools: Large comprehensive high schools that have been broken down into smaller schools. Learn more here. New Small Secondary Schools: Over the past five years, the Department of Education has created hundreds of new small schools throughout the City. Most of these have replaced failing schools that the DOE has closed. These schools offer safe, personalized learning environments—and have strong early records of success. Learn more here. NYCDOE - New York City Department of Education: See DOE. NYCLA - New York City Leadership Academy: Established in 2003, the NYC Leadership Academy is an independent nonprofit organization offering comprehensive leadership development programs for aspiring and early-career New York City public school principals. Learn more here. NYCTF - New York City Teaching Fellows: 2000, program was launched to address the most severe teacher shortage in New York’s public school system in decades. The Fellowship endeavors to attract mid-career professionals, recent college graduates, and even retirees to teach in the hardest-to-staff schools in the nation’s largest school system. The success of the NYC Teaching Fellows program has been heralded across the country through features in national media outlets. Learn more here. NYSED - New York State Education Department: Part of the University of the State of New York, one of the most complete, interconnected systems of educational services in the United States. Learn more here.

ACRONYM Reference Guide.doc can be found at the following link: http://schools.nyc.gov/Offices/DFO/FiscalAffairs/AccountingandSystemsDevelopment/AccountingTransactionControl/KeyDocuments/default.htm For corrections or to add to this list please e-mail me Vivian M. Toro webmaster for the Division of Financial Operations. [email protected]

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ACRONYM Reference Guide.doc FAMIS Security Unit OFEA - Office of Family Engagement and Advocacy: Established July 1, 2007 in order to transform how the Department of Education serves New York City’s nearly 1 million public school families. The OFEA comprises a dedicated parent support team that spans every borough, every school district, and every school in New York City. OFEA is the primary point of contact for families and parent leaders who have concerns about their schools, and it also supports the City’s school-based and district-based parent leadership associations. Learn more here. OPCE - Office of Parent & Community Engagement: See OFEA - Office of Family Engagement and Advocacy. Learn more here. OSI - Office of Special Investigation: Investigates allegations of improper and unlawful behavior, including corporal punishment and verbal abuse against students, to help ensure a safe and secure learning environment for New York City’s students, staff members, and parents. Learn more here. Back to top

PA - Parent Association: The main way for parents to get involved in their children’s schools. Parent Associations are school-based organizations open to all parents, foster parents, and legally appointed guardians of children currently attending a New York City public school. Learn more here. PASS Review - Performance Assessment in Schools System-wide: A review of a school conducted by a team of parents and teachers who are sometimes joined by school, district, or central board administrators. Learn more here. PCs - Parent Coordinators: Staff members who work out of each school in the City and are responsible for helping address parent concerns and supporting parent involvement in the schools. The parent coordinators report to the principals in the schools in which they work. Learn more here. PENCIL - Public Education Needs Civic Involvement in Learning: Founded in 1995 to develop meaningful civic involvement in the New York City public schools. Learn more here. Pencil Box: The PENCIL Box is an easy way for you to enhance the learning environment of students in New York City public schools. Any company or individual with gently used furniture, equipment or other quality goods to donate can list these items on the PENCIL Box website where a deserving school can access these donations directly. Learn more here. PETS - Personnel Eligibility Tracking System: This database tracks the certified prehospital technicians in North Carolina and their performance on state written and practical exams. Reports may also be created to examine the performance of the students of EMS instructors and Teaching Institutions. Learn more here.

ACRONYM Reference Guide.doc can be found at the following link: http://schools.nyc.gov/Offices/DFO/FiscalAffairs/AccountingandSystemsDevelopment/AccountingTransactionControl/KeyDocuments/default.htm For corrections or to add to this list please e-mail me Vivian M. Toro webmaster for the Division of Financial Operations. [email protected]

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ACRONYM Reference Guide.doc FAMIS Security Unit PC - President’s Council: Presidents’ Councils and High School Federations work to identify district-wide priorities, and provide support for the PA/PTAs under their purview. Every Presidents Council meeting is attended by the district’s District Family Advocate, who helps to foster an open line of communication between parent leadership and the Department of Education. Learn more here. Principal for a Day: An initiative led by PENCIL in which leaders in entertainment, politics, business, academia, media and the arts visit schools across the City to meet students, teachers and parents in order to better understand New York's diverse school system. Learn more here. PSO - Partnership Support Organizations: Under the leadership of JoEllen Lynch, Chief Executive for Partnership Support, operated by groups outside of the DOE including nonprofit intermediaries, colleges, universities, and other organizations with demonstrated records of supporting communities and schools in a variety of capacities. Each of these organizations will join with school leadership to leverage what’s working elsewhere in our City and country. Learn more here. School District Administrator: Executive Officers for Instruction are school district administrator-licensed, previously Local Instructional Superintendents and principals or district managers for curriculum and instruction, accountable for providing direct support to networks and coordinating the services of network school specialists. Learn more here. SEA - State Education Agency: See CCSSO. Learn more here. SED - State Education Department: See NYSED. SES - Supplemental Education Services: Under the No Child Left Behind Act of 2001, parents of students who are enrolled in certain Title I schools and who are also eligible for free lunch are able to select for their children free academic assistance/tutoring programs. Learn more here. SINI - Schools in Need of Improvement: The New York State Education Department identifies schools that have not met adequate yearly progress in achieving state academic standards as “Title I Schools in Need of Improvement.” These schools include Title I SURR and Title I Schools in Corrective Action or Restructuring. Learn more here. SIS - Student Information System: A nine digit number that usually begins with four zeroes. Example: 000055555 See ARIS. Learn more here. SLC - Small Learning Communities: are small academic communities of about 400 students within larger comprehensive schools. Each small learning community has a dedicated group of administrators and staff, all focused on providing students with a challenging curriculum and helping them graduate on time, prepared for college or the workplace. Learn more here.

ACRONYM Reference Guide.doc can be found at the following link: http://schools.nyc.gov/Offices/DFO/FiscalAffairs/AccountingandSystemsDevelopment/AccountingTransactionControl/KeyDocuments/default.htm For corrections or to add to this list please e-mail me Vivian M. Toro webmaster for the Division of Financial Operations. [email protected]

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ACRONYM Reference Guide.doc FAMIS Security Unit SLT - School Leadership Team: Determine the school’s educational direction-that is, the school’s overall educational vision, its goals and priorities, the strategies that will be used to achieve that vision, and the alignment of resources to accomplish those strategies. Learn more here. Special Education: see district 75 SSO - School Support Organizations: Schools have long benefited from support and assistance from people outside the building to help identify best practices in education. Learn more here. SURR - Schools Under Registration Review: Each year, the NY State Education Department places a number of low performing schools on registration review, based on recent results of the Grades 4 and 8 ELA and math assessments (for CSD’s), Regents cohort pass rates (for HS’s), and dropout rates (also for HS’s). Once placed on the SURR list, schools can be removed if they meet targeted improvements mandated by the state. Learn more here. DOE report generated annually documenting several School Report Card: dimensions of school performance (including student performance, teacher certification, student/teacher absences, student demographics and suspensions). Learn more here. Back to top

Transfer High Schools: Small, academically rigorous high schools designed to reengage students who have dropped out or who have fallen behind and now have fewer credits than they should for their age (these students are called “over-age and under-credited”). These schools provide a personalized learning environment and connections to career and college opportunities. Students graduate with a high school diploma from their transfer high school. Learn more here. UFT - United Federation of Teachers: Represents more than 228,000 people, is the sole bargaining agent for most of the non-supervisory educators who work in the New York City public schools. Learn more here. UMS - Universal Meal Sites: Learn more here. UPA - United Parents’ Association: A federation of Parent Associations in New York City public schools. UPA believes that parent involvement is critical to improving student performance and that parents must be included as partners at every level of decision making that affects children's education. Learn more here. USDOE - United States Department of Education: Created in 1980 by combining offices from several federal agencies, to promote student achievement and preparation for global competitiveness by fostering educational excellence and ensuring equal access. Learn more here. USNY - University of the State of New York: Learn more here.

ACRONYM Reference Guide.doc can be found at the following link: http://schools.nyc.gov/Offices/DFO/FiscalAffairs/AccountingandSystemsDevelopment/AccountingTransactionControl/KeyDocuments/default.htm For corrections or to add to this list please e-mail me Vivian M. Toro webmaster for the Division of Financial Operations. [email protected]

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ACRONYM Reference Guide.doc FAMIS Security Unit YABC - Young Adult Borough Centers: Evening academic programs designed to meet the needs of high school students who might be considering dropping out because they are behind academically or because they have adult responsibilities that make attending school in the daytime difficult. Eligible students are at least 17.5 years old, have been in school for four or more years, and have 17 or more credits. Students graduate with a diploma from their home school after they have earned all of their credits and passed all of the required exams while attending. Learn more here.

For corrections or to add an acronym or other definition send an e-mail to the Division of Financial Operations Webmaster, [email protected]

ACRONYM Reference Guide.doc can be found at the following link: http://schools.nyc.gov/Offices/DFO/FiscalAffairs/AccountingandSystemsDevelopment/AccountingTransactionControl/KeyDocuments/default.htm For corrections or to add to this list please e-mail me Vivian M. Toro webmaster for the Division of Financial Operations. [email protected]

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